Epsom & Ewell History & Archaeology Privacy Policy

We are committed to protecting the privacy of our members. We take your privacy seriously and treat all the information you give us with great care.

We are obliged to let you know what personal data we hold for you, how it is used, and to have your permission if you wish to be contacted by e-mail.

•We hold a computer record of your name, title, postal address, telephone number and email address while you are a member of the Society and for one year thereafter.

•Other information relevant to the Society’s functions may be retained, such as personal interests, relevant skills, enquiries and feedback.

•We only use your personal information where you have provided your consent (as in claiming Gift Aid), where the Society has a legitimate interest in doing so, or as required by law.

•Your information will be only be accessible to our trustees in order for them to carry out their role in line with this Privacy Policy.

•You have a right to request a copy of the information we hold about you and ensure it is accurate. If you would like a copy of your personal information, would like it corrected or removed, or to object to our use of it, please contact the Society. You also have a right to complain to the Information Commissioner’s Office.

•We will continue to send newsletters to you by post (if you do not attend meetings) but, if you do not want us to do so, please let us know.

•If your newsletter is hand delivered by another member your address will be shared in order to make this possible and again, if you are not happy for this to continue, please let us know.

•We will not pass your personal information to any other third parties without your written consent.

•New members are welcomed by name in the bi-monthly newsletter (and in the digitised version); your permission will be sought in advance.

•If your name appears in the Minutes of the AGM please be aware the Minutes appear online as part of the April newsletter.